Privacy Policy

• Account information: your name, email address, handicap index, and gender when you register
• Profile photo: if you choose to upload one
• Golf activity: tee times, round scores, stableford points, and RSVP responses
• Chat messages: messages you send within your group
• Device information: push notification tokens if you enable notifications
• Scorecard photos: if you use the scan feature, the photo you take or upload of a scorecard. See “Scorecard Scanning” below
• Trip photos: cover images you choose to add to a trip
• Location: your device’s location, only at the moment you tap “find nearby courses”. We never track your location in the background and never store it

• To provide and operate the Fairway Club app
• To calculate course handicaps and stableford scoring
• To send push notifications about tee times and group activity (only if you opt in)
• To display your name and handicap to other members of your private golf group
• To read a scorecard photo you scan, so we can fill in the course details or your scores for you instead of you typing them
• To find golf courses near you when you ask us to

We do not sell or share your personal information with third parties for marketing purposes. Your data is only visible to members of the same private golf group you belong to.

We use the following services to operate the app. They process data on our behalf, only as needed to provide the feature described, and are not permitted to use it for their own purposes:

• Supabase — database and authentication hosting (supabase.com)
• Apple Push Notification Service and Google Firebase Cloud Messaging — to deliver push notifications to iPhones and Android phones respectively
• Resend — to send transactional email such as invitations and alerts
• Anthropic (Claude), Groq, and Google (Gemini) — to read scorecard photos you choose to scan. Whichever of these is configured receives the photo
• Google Places, and OpenStreetMap’s Nominatim and Overpass services — to look up golf courses near the location you share when searching

Scanning a scorecard is entirely optional — you can always enter course details and scores by hand instead. Scanning is the only feature that uses your camera, and it is opened only when you choose to scan. You can also pick an existing photo instead of taking one. Declining the camera permission leaves every other part of the app fully usable.

If you do scan one, the photo is sent to one of the AI vision providers listed above so the numbers printed on the card can be transcribed. We do not store the photo: it is held only in memory for as long as the request takes, and only the extracted text — course name, pars, stroke indexes, yardages, scores — is saved. The photo is not added to your profile, not shared with your group, and not used to train anyone’s models.

Profile photos and trip cover images work differently: because they are meant to be displayed, those images are stored with your account or trip until you change or remove them.

Location is used for one thing only: finding golf courses near you, and only in the moment you ask for it. We request it when you tap the option to search nearby, send the coordinates to the course-lookup services listed above, and discard them once results come back. We do not store your location, do not build a location history, and do not access location while the app is in the background. Declining the permission leaves every other part of the app fully usable — you can search for courses by name instead.

If you turn on biometric sign-in, your face or fingerprint is checked entirely by your own device. We never receive, see, or store biometric data of any kind — iOS and Android only tell the app whether the check passed. Your sign-in details are held in your device’s secure keychain so the app can complete the sign-in after a successful check, and turning the feature off removes them. Biometric sign-in is optional; you can always use your email and password.

We retain your data for as long as your account is active. You can delete your account and its associated data at any time, in either of two ways:

• In the app: open the You tab, scroll to Manage account, and choose “Delete account”. It takes effect immediately.
• By email: if you no longer have the app installed, write to plan@auriadventure.com from the address on your account, asking us to delete it. We action these within 30 days.

Deleting your account removes your profile and photo, your group memberships, your hole-by-hole scores and round results, your RSVPs, your season points, your chat messages, and your push notification tokens.

Rounds and trips that other members also took part in are not deleted, because they are part of those members’ own history — but you are detached from them, so your name no longer appears. Scorecard photos are never stored in the first place, so there is nothing to delete.

You have the right to access, correct, or delete your personal information. To exercise these rights, contact us at the email below.

Fairway Club is not directed at children under 13 and we do not knowingly collect information from children.

Auri Adventure Company LLC
Email: plan@auriadventure.com